Notice of Meeting
BOARD OF TRUSTEES OF THE GALVESTON WHARVES
WORKSHOP
Tuesday, October 29, 2019 9:00 a.m.
Room 204 - City Hall
823 Rosenberg Avenue, Galveston, TX 77550

BOARD OF TRUSTEES
Chairman Albert P. Shannon

Vice Chairwoman Elizabeth Beeton
Trustee/Ex Officio Craig Brown

Trustee Richard D. DeVries
Trustee Harry D. Maxwell, Jr.
Trustee E. L. “Ted” O’Rourke

Trustee Todd P.  Sullivan
Rodger Rees, Port Director/CEO
Anthony P. Brown, Port Attorney

WORKSHOP AGENDA

A.

CALL TO ORDER

A.1.

Roll Call

A.2.

Declaration of Quorum

A.3.

Pledge of Allegiance

B.

DECLARATION OF CONFLICTS OF INTEREST BY TRUSTEE

C.

GENERAL BUSINESS

C.1.

PRESENTATIONS AND ANNOUNCEMENTS

Presentation by Mike Warner  - Warner Consulting
Presentation by Julio DeLeon - Director of Mobility

C.2.

CFO REPORT - CONSENT AGENDA

  • Consider Board and Staff Expense Reports (a.)
  • Consider Financial Statements (b.)
  • Accept Port Investments Report (c.)
  • Accept Bank Reconciliation Report and Schedule of Restricted Fund Balances Report (d.)
  • Accept Cash Flow Projections (e.)
  • Accept Monthly Delinquent Accounts Receivable Analysis (f.)
  • Accept Vendor Check Register Report (g.)
  • Consider Trade Development (h.)
C.3.

PORT DIRECTORS REPORT

C.4.

COMMENTS FROM THE PUBLIC

All wishing to address the Board of Trustees of the Galveston Wharves must sign in with the Secretary of the Board and comments limited to 3 minutes.
D.

DISCUSSION OF BUSINESS ITEMS LISTED ON AGENDA FOR OCTOBER 29, 2019 REGULAR MONTHLY MEETING

D.1.

Consider and Approve Appointment of Committees of the Board - Chairman Shannon

D.2.

Discuss and Consider Revision to Policies Regulating Performance of Duties - Board of Trustees and Port Director of the Galveston Wharves ("Board Management Policy") - Trustee Maxwell

D.3.

Discuss 2020 Operating, Renewal & Replacement and Capital Improvements Budget - Mark

D.4.

Discuss Engagement Letter from RSM US LLP to Audit the Financial Statements of the Board of Trustees of the Galveston Wharves, the Galveston Port Facilities Corporation, the Federal Single Source Audit, and the Annual Defined Benefit Pension Plan Audit for the Year Ending December 31, 2019 - Mark

D.5.

Discuss and Consider Portfolio Performance Analysis Report, Summary of Investment Performance Report and Investment Detail of the Galveston Wharves Pension Plan for Period Ending September 30, 2019 and Discuss and Consider Percentage Changes in Fund Mix That May Be Necessary To Increase Investments Results - Mark

D.6.

Discuss Internal Control and Change Management Policy of the Board of Trustees of the Galveston Wharves - Mark

D.7.

Update on Port Power Inc. - Mark

D.8.

Discuss Galveston Railroad, L.P. Terminal Tariff GVSR 7006-11 - Customer Switching and Accessorial Services, to be Effective January 1, 2020 - Brett

D.9.

Discuss Amendments to Dockage, Wharfage, Harbor Master Harbor Maintenance Charges, to the Board of Trustees of the Galveston Wharves Tariff Circular No. 6 - Brett

D.10.

Discuss Galveston Wharves Purchasing Policy of the Board of Trustees of the Galveston Wharves - Laura

D.11.

Discuss Contract Amendment with Witt O'Brien's, LLC for Disaster Recovery Consulting Services - Laura

D.12.

Discuss Award of Professional Services Agreement for a Traffic Study Between the Board of Trustees of the Galveston Wharves and TranSystems Corporation for an Amount not to Exceed $179,906.00 - Jeff

E.

ANNOUNCE GOING INTO EXECUTIVE SESSION PURSUANT TO TEXAS GOVERNMENT CODE

Section 551.071 - Consultation with Attorney

a. Gulf Copper Lease


Section 551.072 - Real Estate

a. Discuss Issues Relating to Value of Real Property Owned and Operated by Port

   - Del Monte 
   - Proposed Land Lease with Royal Caribbean Cruise Ltd.
   - Master Plan   

Section 551.087 - Economic Development Negotiation

a. Discuss and Deliberate Regarding Commercial or Financial Information Received from a Business Prospect Seeking to Locate, Stay, or Expand at the Port of Galveston, or Deliberate the offer of a Financial or Other Incentive to such a Business Prospect 

ADJOURNMENT OF EXECUTIVE SESSION  

F.

RECONVENE WORKSHOP MEETING

G.

COMMENTS FROM THE BOARD OF TRUSTEES

H.

ADJOURNMENT

THE ITEMS LISTED FOR THE WORKSHOP AGENDA ARE CONSIDERED ROUTINE AND WILL NOT BE DISCUSSED UNLESS A TRUSTEE DESIRES TO DISCUSS – AS IS THE CASE, THAT SUCH ITEM WILL BE REMOVED FROM THE WORKSHOP AGENDA AND CONSIDERED PRIOR TO THE REGULAR AGENDA ITEMS. AS USED IN THIS NOTICE, THE TERM “EXECUTIVE SESSION” MEANS A “CLOSED MEETING” AS DEFINED IN TEXAS GOVERNMENT CODE CHAPTER 551, THE OPEN MEETINGS ACT. THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE COURSE OF THIS MEETING TO DISCUSS ANY SUBJECT, INCLUDING WITHOUT LIMITATION ANY SUBJECT APPEARING ON THIS AGENDA, AS AUTHORIZED BY THE OPEN MEETINGS ACT. FOLLOWING ANY EXECUTIVE SESSION, THE BOARD IN OPEN SESSION MAY TAKE A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN EXECUTIVE SESSION, AS AUTHORIZED BY THE OPEN MEETINGS ACT.

3:00 p.m. Friday, October 25, 2019


______________________________________
Rodger Rees, Port Director/CEO
NOTE:

Members of the City Council may be attending and participating in discussion.


IN ACCORDANCE WITH THE PROVISIONS OF THE AMERICANS WITH DISABILITIES ACT (ADA), PERSONS IN NEED OF A SPECIAL ACCOMMODATION TO PARTICIPATE IN THIS PROCEEDING SHALL, WITHIN THREE (3) DAYS PRIOR TO ANY PROCEEDING, CONTACT THIS OFFICE, 123 ROSENBERG AVENUE, 8TH FLOOR, GALVESTON, TEXAS 77550 (409-766-6105) TO MAKE ARRANGEMENTS FOR THE SPECIAL ACCOMMODATION.