Notice of Meeting
BOARD OF TRUSTEES OF THE GALVESTON WHARVES
Regular Monthly Meeting
Tuesday, October 27, 2020 - 9:00 a.m.
Port of Galveston 
123 Rosenberg Avenue, 8th Floor
Galveston, TX 77553


NOTICE OF MEETING 
One or more member of the Board of Trustees of the Galveston Wharves may attend the Regular Monthly Meeting  scheduled at 9:00 a.m. on October 27, 2020 at the Port of Galveston, 123 Rosenberg, Galveston Texas 77550, by video-conference in order to advance the public health goal of limiting face-to-face  meeting (also called "social distancing") to slow the spread of the Coronavirus (COVID-19)

There will be no public access to the location described above.  The Galveston Wharves Board meeting will be live stream through the Port of Galveston Website. 



BOARD OF TRUSTEES
Chairman Albert P. Shannon
Vice Chairman Elizabeth Beeton
Trustee Craig Brown
Trustee Harry D. Maxwell, Jr. 
Trustee E.L. "Ted" O'Rourke
Trustee Jeff Patterson
Trustee Todd P. Sullivan
Rodger Rees, Port Director/CEO
Anthony P. Brown, Port Attorney


A.

CALL TO ORDER


A.1.

Roll Call

A.2.

Declaration of Quorum

A.3.

Pledge of Allegiance

A.4.

Invocation

B.

DECLARATION OF CONFLICTS OF INTEREST BY TRUSTEE

C.

PRESENTATIONS AND ANNOUNCEMENTS

Trustee DeVries 
D.

GENERAL BUSINESS

D.1.

COMMENTS FROM THE PUBLIC

The Public will be permitted to submit public comments electronically. Comments can be submitted to: HTTPS://WWW.PORTOFGALVESTON.COM/FORMCENTER/PUBLIC-COMMENT-FORM-2/PUBLIC-COMMENT-FORM-36
D.2.

APPROVAL OF MINUTES OF THE BOARD OF TRUSTEES

D.3.

PORT DIRECTOR’S REPORT

E.

BUSINESS ITEMS

E.1.

Consider and Approve CFO Report - Consent Agenda

  • Consider Board and Staff Expense Reports (a.)
  • Consider Financial Statements (b.)
  • Accept Port Investments Report (c.)
  • Accept Bank Reconciliation Report and Schedule of Restricted Fund Balances Report (d.)
  • Accept Cash Flow Projections (e.)
  • Accept Monthly Delinquent Accounts Receivable Analysis (f.)
  • Accept Vendor Check Register Report (g.)
  • Consider Trade Development (h.)
E.2.

Consider and Approve Portfolio Performance Analysis Report, Summary of Investment Detail of the Galveston Wharves Pension Plan for Period Ending September 30, 2020 and Discuss and Consider any Percentage Changes in the Fund Mix that be necessary to Increase Investment Results

Documents:
  1. E.2.pdf
E.3.

Consider and Approve the 2020 Operating, Renewal & Replacement and Capital Improvements Budget

Documents:
  1. E.3.pdf
E.4.

Consider And Approve Giving Authority to Port Director to Execute an Agreement Awarding a One-Year Contract, With the Option to Renew for a Three-Year term, To LAZ Parking Services To Provide Shuttle and Lot Attendant Services Pending Legal Review of Agreement

Documents:
  1. E.4.pdf
E.5.

Discuss and Approve Expenditures on Engineering and Infrastructure Improvements Necessary for the WWO relocation at an Amount Not to exceed and Additional Amount of $1,200,000 and Delegate the Authority to the Port Director to Enter into Agreements Necessary to Complete the Improvements

Documents:
  1. E.5.pdf
E.6.

Consider and Approve Appointment of Committees of the Board of Trustees

F.

RECESS INTO EXECUTIVE SESSION

F.1.

ANNOUNCE GOING INTO EXECUTIVE SESSION PURSUANT TO TEXAS GOVERNMENT CODE

    Section 551.071 (1) and (2) - Consultation with Attorney

    a. Deliberate Pending Legal Issues Raised by Legal Council
    b. Discuss Gulf Copper 
    c. Discuss Trustee Conflict 
    d. Discuss Cruise Line Operating Agreements 

    Section 551.074 - Personnel 

    a. Deliberate the Appointment, Employment, Evaluation, Reassignment, or Duties of a Public Officer or Employee, Including without Limitation the Port Director  

    Section 551.072 - Real Estate 

    a. Discuss Issues Relating to Value of Real Property Owned and Operated by Port 
             
    •  WWO 
             
    Section 551.087 - Economic Development Negotiation

    a. Discuss and Deliberate Regarding Commercial or Financial Information Received from a Business Prospect Seeking to Locate, Stay, or Expand at the Port of Galveston, or Deliberate the offer of a Financial or Other Incentive to such a Business Prospect 
    ADJOURNMENT OF EXECUTIVE SESSION 
G.

RECONVENE REGULAR MONTHLY MEETING

H.

BUSINESS ITEMS CONTINUED

H.1.

Discuss and Consider Funding a $2 million Contribution to Pelican Island Bridge Project

Documents:
  1. H.1.pdf
I.

COMMENTS FROM THE BOARD OF TRUSTEES

Pursuant to Texas Government Code Section 551.0415, Trustees may report on any of the following items:

1. Expressions of thanks, gratitude, and condolences 
2. Information regarding holiday schedules
3. Honorary or salutary recognit
ion of a public official, public employee, or other citizen
4. Reminders regarding Galveston Wharves events
5. Reminders regarding community events
6. Health and safety announcements


J.

SET DATE OF NEXT BOARD MEETING, TIME AND LOCATION

K.

ADJOURNMENT

THE ITEMS LISTED FOR THE CONSENT AGENDA ARE CONSIDERED ROUTINE AND WILL NOT BE DISCUSSED UNLESS A TRUSTEE DESIRES TO DISCUSS – AS IS THE CASE, THAT SUCH ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED PRIOR TO THE REGULAR AGENDA ITEMS. AS USED IN THIS NOTICE, THE TERM “EXECUTIVE SESSION” MEANS A “CLOSED MEETING” AS DEFINED IN TEXAS GOVERNMENT CODE CHAPTER 551, THE OPEN MEETINGS ACT. THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE COURSE OF THIS MEETING TO DISCUSS ANY SUBJECT, INCLUDING WITHOUT LIMITATION ANY SUBJECT APPEARING ON THIS AGENDA, AS AUTHORIZED BY THE OPEN MEETINGS ACT. FOLLOWING ANY EXECUTIVE SESSION, THE BOARD IN OPEN SESSION MAY TAKE A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN EXECUTIVE SESSION, AS AUTHORIZED BY THE OPEN MEETINGS ACT.

I certify that the above Notice of Meeting was posted in a place convenient to the public, in accordance with Chapter 551 of the Texas Government Code, on or before 4:00 p.m. Friday, October 23, 2020.


_______________________________________
Rodger Rees, Port Director/CEO




PLEASE NOTE:
IN ACCORDANCE WITH THE PROVISIONS OF THE AMERICANS WITH DISABILITIES ACT (ADA), PERSONS IN NEED OF A SPECIAL ACCOMMODATION TO PARTICIPATE IN THIS PROCEEDING SHALL, WITHIN THREE (3) DAYS PRIOR TO ANY PROCEEDING, CONTACT THE PORT'S OFFICE, 123 ROSENBERG, GALVESTON, TEXAS 77550 (409-765-3921).