Notice of Meeting
BOARD OF TRUSTEES OF THE GALVESTON WHARVES
Regular Monthly Meeting
Tuesday, July 28, 2020 9:30 a.m.
Port of Galveston 
123 Rosenberg Avenue, 8th Floor
Galveston, TX 77553


NOTICE OF VIRTUAL MEETING 

One or more members of the Board of Trustees of the Galveston Wharves may attend the meeting scheduled at 9:30 a.m. on July 28, 2020 at Port of Galveston, 123 Rosenberg, Galveston Texas 77550, by video-conference in order to advance the public health goal of limiting face to face meeting (also called "social distancing") to slow the spread of the Coronavirus (COVID-19). 

There will be no public access to the location described above. 


BOARD OF TRUSTEES
 Chairman Albert P. Shannon
Vice Chairman Elizabeth Beeton
Trustee Craig Brown
Trustee Richard D. DeVries
Trustee Harry D. Maxwell, Jr. Trustee 
Trustee E.L. "Ted" O'Rourke
Trustee Todd P. Sullivan
Rodger Rees, Port Director/CEO
Anthony P. Brown, Port Attorney


A.

CALL TO ORDER


A.1.

Roll Call

A.2.

Declaration of Quorum

A.3.

Invocation

A.4.

Pledge of Allegiance

B.

DECLARATION OF CONFLICTS OF INTEREST BY TRUSTEE

C.

GENERAL BUSINESS

C.1.

COMMENTS FROM THE PUBLIC

The Public will be permitted to submit public comments electronically. Comments can be submitted to: HTTPS://WWW.PORTOFGALVESTON.COM/FORMCENTER/PUBLIC-COMMENT-FORM-2/PUBLIC-COMMENT-FORM-36
C.2.

APPROVAL OF MINUTES OF THE BOARD OF TRUSTEES

Documents:
  1. Minutes Reg. Monthly Meeting 6-23-2020.pdf
C.3.

PORT DIRECTOR’S REPORT

Documents:
  1. 2020 July 28 PDR.pdf
D.

BUSINESS ITEMS

D.1.

Consider and Approve CFO Report - Consent Agenda - Mark Murchison

  • Consider Board and Staff Expense Reports (a.)
  • Consider Financial Statements (b.)
  • Accept Port Investments Report (c.)
  • Accept Bank Reconciliation Report and Schedule of Restricted Fund Balances Report (d.)
  • Accept Cash Flow Projections (e.)
  • Accept Monthly Delinquent Accounts Receivable Analysis (f.)
  • Accept Vendor Check Register Report (g.)
  • Consider Trade Development (h.)
Documents:
  1. 1. CFO Report.pdf
  2. a.pdf
  3. b.pdf
  4. c.pdf
  5. d.pdf
  6. e.pdf
  7. f.pdf
  8. g.pdf
  9. h_0001.pdf
D.2.

Discuss and Consider Portfolio Performance Analysis Report, Summary of Investment Performance Report and Investment Detail of the Galveston Wharves Pension Plan for Period Ending June 30, 2020, and Discuss and Consider Percentage Changes in the Fund Mix that May be Necessary to Increase Investment Results - Mark Murchison

Documents:
  1. D.2.pdf
  2. D.2 (2).pdf
D.3.

Discuss and Consider Engagement Letter From RSM US L.L.P. to Audit the Financial Statement of the Board of Trustees of the Galveston Wharves, The Galveston Port Facilities Corporation, the Federal Single Source Audit, and the Annual Defined Benefit Pension Plan Audit for the Year Ending December 31, 2020 - Mark Murchison

Documents:
  1. D.3.pdf
E.

RECESS INTO EXECUTIVE SESSION

E.1.

ANNOUNCE GOING INTO EXECUTIVE SESSION PURSUANT TO TEXAS GOVERNMENT CODE

    Section 551.071 - Consultation with Attorney
    a. Deliberate Pending Legal Issues Raised by Legal Counsel 
    b. Update on Investigation by the Galveston County's Sheriff's Department 

    Section 551.072 - Real Estate 

    a. Discuss Issues Relating to Value of Real Property Owned and Operated by Port 
    a.1. Update on Pilot LNG 
    a.2. Update on Del Monte 
    a.3. Update on Gulf Copper 
           
    Section 551.087 - Economic Development Negotiation

    a. Discuss and Deliberate the Regarding Commercial or Financial Information Received from a Business Prospect Seeking to Locate, Stay, or Expand at the Port of Galveston, or Deliberate the offer of a Financial or Other Incentive to such a Business Prospect 
    ADJOURNMENT OF EXECUTIVE SESSION 
F.

RECONVENE REGULAR MONTHLY MEETING

G.

BUSINESS ITEMS CONTINUED

G.1.

Discuss and Consider the City of Galveston's Audit Findings - Trustee Brown

Documents:
  1. G.1.pdf
G.2.

Consider and Approve the Land Lease Agreement Between the Board of Trustees of the Galveston Wharves and Suderman Contracting Stevedores for Twenty-Two Acres of Space in the U.P. "Rockyard" and Pier 34 for up to Thirty-Six Months - Brett Milutin

Documents:
  1. G.2.pdf
G.3.

Discuss and Consider ratification of hiring of independent investigator in connection with Employee Complaint - Tony Brown

Documents:
  1. G.3.pdf
H.

COMMENTS FROM THE BOARD OF TRUSTEES

Pursuant to Texas Government Code Section 551.0415, Trustees may report on any of the following items:

1. Expressions of thanks, gratitude, and condolences 
2. Information regarding holiday schedules
3. Honorary or salutary recognition of a public official, public employee, or other citizen
4. Reminders regarding Galveston Wharves events
5. Reminders regarding community events
6. Health and safety announcements


I.

SET DATE OF NEXT BOARD MEETING, TIME AND LOCATION

J.

ADJOURNMENT

THE ITEMS LISTED FOR THE CONSENT AGENDA ARE CONSIDERED ROUTINE AND WILL NOT BE DISCUSSED UNLESS A TRUSTEE DESIRES TO DISCUSS – AS IS THE CASE, THAT SUCH ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED PRIOR TO THE REGULAR AGENDA ITEMS. AS USED IN THIS NOTICE, THE TERM “EXECUTIVE SESSION” MEANS A “CLOSED MEETING” AS DEFINED IN TEXAS GOVERNMENT CODE CHAPTER 551, THE OPEN MEETINGS ACT. THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE COURSE OF THIS MEETING TO DISCUSS ANY SUBJECT, INCLUDING WITHOUT LIMITATION ANY SUBJECT APPEARING ON THIS AGENDA, AS AUTHORIZED BY THE OPEN MEETINGS ACT. FOLLOWING ANY EXECUTIVE SESSION, THE BOARD IN OPEN SESSION MAY TAKE A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN EXECUTIVE SESSION, AS AUTHORIZED BY THE OPEN MEETINGS ACT.

I certify that the above Notice of Meeting was posted in a place convenient to the public, in accordance with Chapter 551 of the Texas Government Code, on or before 4:00 p.m. Friday, July 24, 2020.


_______________________________________
Rodger Rees, Port Director/CEO



Please Note

At this time, there will be no public access to the Port of Galveston offices due to COVID-19. The Galveston Wharves Board meeting will be live stream through the Port of Galveston Website, and Facebook. 

 IN ACCORDANCE WITH THE PROVISIONS OF THE AMERICANS WITH DISABILITIES ACT (ADA), PERSONS IN NEED OF A SPECIAL ACCOMMODATION TO PARTICIPATE IN THIS PROCEEDING SHALL, WITHIN THREE (3) DAYS PRIOR TO ANY PROCEEDING, CONTACT THIS OFFICE, 123 ROSENBERG AVENUE, 8TH FLOOR, GALVESTON, TEXAS 77550 (409-766-6105) TO MAKE ARRANGEMENTS FOR THE SPECIAL ACCOMMODATION.