Notice of Meeting
BOARD OF TRUSTEES OF THE GALVESTON WHARVES
Regular Monthly Meeting
Tuesday, January 28, 2020 10:00 a.m.
Port of Galveston 
123 Rosenberg Avenue, 8th Floor
Galveston, TX 77550

BOARD OF TRUSTEES
Chairman Albert P. Shannon
Vice Chairman Elizabeth Beeton
Trustee Richard D. DeVries
Trustee Harry D. Maxwell, Jr.
Trustee E.L. "Ted" O'Rourke
Trustee Todd P. Sullivan
Trustee Craig Brown
Rodger Rees, Port Director/CEO
Anthony P. Brown, Port Attorney

Regular Monthly Meeting

A.

CALL TO ORDER

A.1.

Roll Call

A.2.

Declaration of Quorum

B.

DECLARATION OF CONFLICTS OF INTEREST BY TRUSTEE

C.

COMMENTS FROM THE PUBLIC

All wishing to address the Board of Trustees of the Galveston Wharves must sign in with the Secretary of the Board and comments limited to 3 minutes.
D.

APPROVAL OF MINUTES OF THE BOARD OF TRUSTEES

E.

BUSINESS ITEMS

E.1.

Consider and Approve CFO Report - Consent Agenda

  • Consider Board and Staff Expense Reports (a.)
  • Consider Financial Statements (b.)
  • Accept Port Investments Report (c.)
  • Accept Bank Reconciliation Report and Schedule of Restricted Fund Balances Report (d.)
  • Accept Cash Flow Projections (e.)
  • Accept Monthly Delinquent Accounts Receivable Analysis (f.)
  • Accept Vendor Check Register Report (g.)
  • Consider Trade Development (h.)
E.2.

Discuss and Consider Compensation Committee

Documents:
  1. E.2.pdf
E.3.

Consider and Approve Amendment to the Port's Lease Agreement for Office Space with Shearn Moody Plaza

Documents:
  1. E.3.pdf
E.4.

Discuss and Consider Proposal of an Amendment of Contract with Russell Marine, LLC for Pier 23 Fender Replacement in the Amount of $62, 731

Documents:
  1. E.4.pdf
E.5.

Consider and Approve Memorandum of Understanding Between the Galveston Wharves Board and Customs and Border Patrol for IT Upgrades to Terminal 1&2

Documents:
  1. E.5.pdf
E.6.

Consider and Approve Funding for Relocation of WWO Movement and Delegation of Authority to Port Director to enter into contracts exceeding the Bidding threshold which were procured in accordance with the Port’s Procurement Policy

Documents:
  1. E.6.pdf
E.7.

Consider and Approve Interlocal Agreement with City of Galveston for Road and Waterline Improvements along Old Port Industrial Road between 29th Street and 33rd Street

Documents:
  1. E.7 .pdf
E.8.

Consider and Approve Second Amendment to Master Services Agreement between the Board of Trustees of the Galveston Wharves and Brown and Gay Engineers for additional Engineering Services needed for Replacement of a waterline at an amount not to exceed $57, 489

Documents:
  1. E.8.pdf
E.9.

Consider and Approve Memorandum of Understanding between the Board of Trustees of the Galveston Wharves and the City of Galveston for a 14th Street Pier Pump Station

Documents:
  1. E.9.pdf
E.10.

Discuss and Consider Portfolio Performance Analysis Report, Summary of Investment Performance Report and Investment Detail of the Galveston Wharves Pension Plan for Period Ending December 31, 2019 and Discuss and Consider Percentage Changes in Fund Mix That May Be Necessary To Increase Investments Results

Documents:
  1. E.10.pdf
E.11.

Consider and Approve Giving the Port Director Approval to Execute Contract with Uber and Lyft Pending Legal Counsel's review of Agreement

Documents:
  1. E.11.pdf
F.

COMMENTS FROM THE BOARD OF TRUSTEES

G.

SET DATE AND TIME OF NEXT MEETING

H.

ADJOURNMENT

THE ITEMS LISTED FOR THE CONSENT AGENDA ARE CONSIDERED ROUTINE AND WILL NOT BE DISCUSSED UNLESS A TRUSTEE DESIRES TO DISCUSS – AS IS THE CASE, THAT SUCH ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED PRIOR TO THE REGULAR AGENDA ITEMS. AS USED IN THIS NOTICE, THE TERM “EXECUTIVE SESSION” MEANS A “CLOSED MEETING” AS DEFINED IN TEXAS GOVERNMENT CODE CHAPTER 551, THE OPEN MEETINGS ACT. THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE COURSE OF THIS MEETING TO DISCUSS ANY SUBJECT, INCLUDING WITHOUT LIMITATION ANY SUBJECT APPEARING ON THIS AGENDA, AS AUTHORIZED BY THE OPEN MEETINGS ACT. FOLLOWING ANY EXECUTIVE SESSION, THE BOARD IN OPEN SESSION MAY TAKE A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN EXECUTIVE SESSION, AS AUTHORIZED BY THE OPEN MEETINGS ACT.

4:00 p.m. Friday, January 24, 2020


______________________________________
Rodger Rees, Port Director/CEO
NOTE:

Members of the City Council may be attending and participating in discussion.


Members of the public attending the Board Meetings may park at no cost in the Shearn Moody Plaza Parking Garage. The garage is located across the street form the Port Offices. 

IN ACCORDANCE WITH THE PROVISIONS OF THE AMERICANS WITH DISABILITIES ACT (ADA), PERSONS IN NEED OF A SPECIAL ACCOMMODATION TO PARTICIPATE IN THIS PROCEEDING SHALL, WITHIN THREE (3) DAYS PRIOR TO ANY PROCEEDING, CONTACT THIS OFFICE, 123 ROSENBERG AVENUE, 8TH FLOOR, GALVESTON, TEXAS 77550 (409-766-6105) TO MAKE ARRANGEMENTS FOR THE SPECIAL ACCOMMODATION.